By Kim Komando The Kim Komando Show Published January 3, 2025 2:09pm EST close Americans want real change in tech companies, Mollie Hemingway says 'All-Star' panelists Mollie Hemingway, Harold Ford, Jr. and Bill McGurn discuss the speakership battle and the influence of tech companies on 'Special Report.' Right now, Im sitting here beaming because my inbox is empty. Really! Did I read and reply to every single message? Well, no. Im not an "Inbox Zero" person.Watch this quick video if you have no clue what that means.Before I took back control, I had 409 unread emails. But I have a trick to starting each year with a clean slate. You can do it, too!Win a pair of $329 Ray-Ban Meta smart glasses.Enter here, no purchase necessary!THE BIGGEST WI-FI MISTAKE YOU DIDNT KNOW YOU WERE MAKINGClear out your inboxYou could try sorting your emails into a maze of folders, but who has the time for that? Heres a surprisingly easy fix to start the new year right: Archive your inbox. Its like a magic wand for your digital clutter!Whats email archiving, you ask? Picture this: A digital vault where every email youve ever sent or received is safely stored, complete with attachments. No more scrolling endlessly through a jam-packed inbox!So, are you ready to beat the email bloat? Heres your quickstart guide to mastering your inbox with the power of archiving. Archiving your inbox is the quickest way to ease your email burden going into the New Year. (Photo Illustration by Thomas Trutschel/Photothek via Getty Images)Steps to archive emails in GmailOpen your Gmail account on a computer and click the Inbox folderon the left.Above your emails, theres an empty checkbox. Click the small arrownext to it, and choose All to get the conversations visible on your screen.To select all emails, click Select all [number] conversations in Inbox, then hit the Archive icon. (It looks like a folder with a downward-pointing arrow.)Gmail will take some time to process your request, so be patient. You may have to do this step a few times to get everything.Once youve archived a message, you can hit All Mail to the left, under "Inbox" and your other email folders, to find it. Search by a term you know was in the email or by the sender.Filters 101:How to sort your Gmail like a proUsing Apple Mail? Heres what to doOpen the Mail app on your Mac. Look through your inbox or other folders and find those emails you want to stash away. Click on an email to select it, or, if youve got a bunch, hold down Cmd and click each one you want to archive.Got an Archive button (it looks like a small box) on your toolbar? Click that and youre golden. No button? Click Message at the top, then choose Archive from the dropdown. For a shortcut, hit Ctrl + Cmd + A to send those emails right into your archive.To see your archived emails, head to the Archive folderin the sidebar under "Mailboxes." Got more than one email account? Each has its own "Archive" folder.SCAMMERS ARE TARGETING TEENS WITH THESE NASTY TRICKSHow to archive emails in Microsoft OutlookOutlook doesnt put archived messages into a separate folder. Instead, theyll go straight to a data file you can access whenever you want.Select File > Cleanup Tools > Archive, then hit Archive this folder and all subfolders. Choose the folder you want to archive (in this case, your inbox).Under Archive items older than, enter a date. For example, you may want to archive everything from before 2012. Then, check the box that says Include items with "Do not AutoArchive." Click OK, and youre good to go.Youll see emails disappear from your inbox and subfolders. Find them again under the "Archives" heading.RELATED:How to make sure emails you want to see dont end up lost in spam You can archive emails in GMail, Outlook, and even Yahoo. (Photo by Peter Dazeley/Getty Images)Got a Yahoo email? Heres what to doHold your mouse over Inbox in the left panel, and click the dropdown arrow that appears. From the options, choose Clean Your Inbox.A pop-up window will appear. Choose Archive emails. Be warned, this might take a while.Want to take a message out of the archive? Open the "Archive" folder, tap on the email you want and select Restore to Inbox.Smart tech how-to:Save precious voicemails and text messagesWorried you missed something?Archiving isnt the same as deleting. Its like putting stuff in a storage box. Even if you archive emails, they can be subpoenaed for legal cases. I dont give legal advice, so consult a lawyer if you have any questions.CLICK HERE TO GET THE FOX NEWS APPGet tech-smarter on your scheduleAward-winning host Kim Komando is your secret weapon for navigating tech.National radio:Airing on 500+ stations across the US -Find yours orget the free podcast.Daily newsletter:Join 600,000 people who read the Current (free!)Watch: OnKims YouTube channelPodcast: "Kim Komando Today" - Listen wherever you get podcastsCopyright 2025, WestStar Multimedia Entertainment. All rights reserved. Related Topics