Microsoft 365 Word gets SharePoint eSignature, now you can ditch third-party signing tools
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Microsoft 365 Word gets SharePoint eSignature, now you can ditch third-party signing tools
Paul Hill
Neowin
@ziks_99 ·
Jun 6, 2025 03:02 EDT
Microsoft has just announced that it will be rolling out an extremely convenient feature for Microsoft 365 customers who use Word throughout this year. The Redmond giant said that you’ll now be able to use SharePoint’s native eSignature service directly in Microsoft Word.
The new feature allows customers to request electronic signatures without converting the documents to a PDF or leaving the Word interface, significantly speeding up workflows.
Microsoft’s integration of eSignatures also allows you to create eSignature templates which will speed up document approvals, eliminate physical signing steps, and help with compliance and security in the Microsoft 365 environment.
This change has the potential to significantly improve the quality-of-life for those in work finding themselves adding lots of signatures to documents as they will no longer have to export PDFs from Word and apply the signature outside of Word. It’s also key to point out that this feature is integrated natively and is not an extension.
The move is quite clever from Microsoft, if businesses were using third-party tools to sign their documents, they would no longer need to use these as it’s easier to do it in Word. Not only does it reduce reliance on other tools, it also makes Microsoft’s products more competitive against other office suites such as Google Workspace.
Streamlined, secure, and compliant
The new eSignature feature is tightly integrated into Word. It lets you insert signature fields seamlessly into documents and request other people’s signatures, all while remaining in Word. The eSignature feature can be accessed in Word by going to the Insert ribbon.
When you send a signature request to someone from Word, the recipient will get an automatically generated PDF copy of the Word document to sign. The signed PDF will then be kept in the same SharePoint location as the original Word file. To ensure end-to-end security and compliance, the document never leaves the Microsoft 365 trust boundary.
For anyone with a repetitive signing process, this integration allows you to turn Word documents into eSignature templates so they can be reused.
Another feature that Microsoft has built in is audit trail and notifications. Both the senders and signers will get email notifications throughout the entire signing process. Additionally, you can view the activity historyin the signed PDF to check who signed it and when.
Finally, Microsoft said that administrators will be able to control how the feature is used in Word throughout the organization. They can decide to enable it for specific users via an Office group policy or limit it to particular SharePoint sites. The company said that SharePoint eSignature also lets admins log activities in the Purview Audit log.
A key security measure included by Microsoft, which was mentioned above, was the Microsoft 365 trust boundary. By keeping documents in this boundary, Microsoft ensures that all organizations can use this feature without worry.
The inclusion of automatic PDF creation is all a huge benefit to users as it will cut out the step of manual PDF creation. While creating a PDF isn’t complicated, it can be time consuming.
The eSignature feature looks like a win-win-win for organizations that rely on digital signatures. Not only does it speed things along and remain secure, but it’s also packed with features like tracking, making it really useful and comprehensive.
When and how your organization gets it
SharePoint eSignature has started rolling out to Word on the M365 Beta and Current Channels in the United States, Canada, the United Kingdom, Europe, and Australia-Pacific. This phase of the rollout is expected to be completed by early July.
People in the rest of the world will also be gaining this time-saving feature but it will not reach everyone right away, though Microsoft promises to reach everybody by the end of the year.
To use the feature, it will need to be enabled by administrators. If you’re an admin who needs to enable this, just go to the M365 Admin Center and enable SharePoint eSignature, ensuring the Word checkbox is selected. Once the service is enabled, apply the “Allow the use of SharePoint eSignature for Microsoft Word” policy. The policy can be enabled via Intune, Group Policy manager, or the Cloud Policy service for Microsoft 365
Assuming the admins have given permission to use the feature, users will be able to access SharePoint eSignatures on Word Desktop using the Microsoft 365 Current Channel or Beta Channel.
The main caveats include that the rollout is phased, so you might not get it right away, and it requires IT admins to enable the feature - in which case, it may never get enabled at all.
Overall, this feature stands to benefit users who sign documents a lot as it can save huge amounts of time cumulatively. It’s also good for Microsoft who increase organizations’ dependence on Word.
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#microsoft #word #gets #sharepoint #esignatureMicrosoft 365 Word gets SharePoint eSignature, now you can ditch third-party signing tools
When you purchase through links on our site, we may earn an affiliate commission. Here’s how it works.
Microsoft 365 Word gets SharePoint eSignature, now you can ditch third-party signing tools
Paul Hill
Neowin
@ziks_99 ·
Jun 6, 2025 03:02 EDT
Microsoft has just announced that it will be rolling out an extremely convenient feature for Microsoft 365 customers who use Word throughout this year. The Redmond giant said that you’ll now be able to use SharePoint’s native eSignature service directly in Microsoft Word.
The new feature allows customers to request electronic signatures without converting the documents to a PDF or leaving the Word interface, significantly speeding up workflows.
Microsoft’s integration of eSignatures also allows you to create eSignature templates which will speed up document approvals, eliminate physical signing steps, and help with compliance and security in the Microsoft 365 environment.
This change has the potential to significantly improve the quality-of-life for those in work finding themselves adding lots of signatures to documents as they will no longer have to export PDFs from Word and apply the signature outside of Word. It’s also key to point out that this feature is integrated natively and is not an extension.
The move is quite clever from Microsoft, if businesses were using third-party tools to sign their documents, they would no longer need to use these as it’s easier to do it in Word. Not only does it reduce reliance on other tools, it also makes Microsoft’s products more competitive against other office suites such as Google Workspace.
Streamlined, secure, and compliant
The new eSignature feature is tightly integrated into Word. It lets you insert signature fields seamlessly into documents and request other people’s signatures, all while remaining in Word. The eSignature feature can be accessed in Word by going to the Insert ribbon.
When you send a signature request to someone from Word, the recipient will get an automatically generated PDF copy of the Word document to sign. The signed PDF will then be kept in the same SharePoint location as the original Word file. To ensure end-to-end security and compliance, the document never leaves the Microsoft 365 trust boundary.
For anyone with a repetitive signing process, this integration allows you to turn Word documents into eSignature templates so they can be reused.
Another feature that Microsoft has built in is audit trail and notifications. Both the senders and signers will get email notifications throughout the entire signing process. Additionally, you can view the activity historyin the signed PDF to check who signed it and when.
Finally, Microsoft said that administrators will be able to control how the feature is used in Word throughout the organization. They can decide to enable it for specific users via an Office group policy or limit it to particular SharePoint sites. The company said that SharePoint eSignature also lets admins log activities in the Purview Audit log.
A key security measure included by Microsoft, which was mentioned above, was the Microsoft 365 trust boundary. By keeping documents in this boundary, Microsoft ensures that all organizations can use this feature without worry.
The inclusion of automatic PDF creation is all a huge benefit to users as it will cut out the step of manual PDF creation. While creating a PDF isn’t complicated, it can be time consuming.
The eSignature feature looks like a win-win-win for organizations that rely on digital signatures. Not only does it speed things along and remain secure, but it’s also packed with features like tracking, making it really useful and comprehensive.
When and how your organization gets it
SharePoint eSignature has started rolling out to Word on the M365 Beta and Current Channels in the United States, Canada, the United Kingdom, Europe, and Australia-Pacific. This phase of the rollout is expected to be completed by early July.
People in the rest of the world will also be gaining this time-saving feature but it will not reach everyone right away, though Microsoft promises to reach everybody by the end of the year.
To use the feature, it will need to be enabled by administrators. If you’re an admin who needs to enable this, just go to the M365 Admin Center and enable SharePoint eSignature, ensuring the Word checkbox is selected. Once the service is enabled, apply the “Allow the use of SharePoint eSignature for Microsoft Word” policy. The policy can be enabled via Intune, Group Policy manager, or the Cloud Policy service for Microsoft 365
Assuming the admins have given permission to use the feature, users will be able to access SharePoint eSignatures on Word Desktop using the Microsoft 365 Current Channel or Beta Channel.
The main caveats include that the rollout is phased, so you might not get it right away, and it requires IT admins to enable the feature - in which case, it may never get enabled at all.
Overall, this feature stands to benefit users who sign documents a lot as it can save huge amounts of time cumulatively. It’s also good for Microsoft who increase organizations’ dependence on Word.
Tags
Report a problem with article
Follow @NeowinFeed
#microsoft #word #gets #sharepoint #esignature
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